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Conference Presenters
Presenters: Welcome to the 2009 Leadership Symposium &
Hawaii Early Childhood Conference!
Download the Presenter Registration Form and send completed forms to HawaiiAEYC, 1806 S. King Street, Ste. 30, Honolulu, HI 96826 or fax to (808) 955-2739. The deadline to submit a presentation proposal is August 31, 2009.
- A maximum of two (2) presenters per proposal will recieve complimentary registration to the conference. Correspondence will only be sent to the primary presenter.
- All changes to presenter mailing info or presenter listings must be made by Friday, September 18.
- All sessions will be listed in the Conference Final Program, which will be distributed at the Conference.
- Presenters are responsible for making their own travel and hotel reservations should they require it.
- If you must cancel your presentation, please let us know by e-mail or in writing so we can clearly determine what session is being cancelled. Provide the session ID# and your name.
AV Equipment
The quality of audiovisual presentations greatly affects the success of the presentation. Incorporating the suggestions below will enhance both the appearance and effectiveness of your presentation.
HawaiiAEYC can provide only the equipment included in your acceptance letter at no cost to you. If you no longer need this equipment, please let us know. Please note: HawaiiAEYC does not provide laptops or LCD Projectors for use with PowerPoint presentations. Pricing information for additional audio-visual equipment—for which you will be billed directly—will be available soon.
Meeting Room Info
Each meeting room will be set up at the beginning of the Conference for use throughout the Conference. As a result of stringent insurance and fire regulations at the Hawaii Convention Center, meeting rooms cannot be rearranged. Please be considerate—disruption of meeting room setups will inconvenience the next group of presenters and conferees, and possibly delay their session!
Each meeting room will include one 6-foot head table and one 6-foot display table.
Each meeting room will have a microphone, as is appropriate.
There will be a half-hour break between each Conference sessions. If you are planning a display table setup, allow approximately 10 minutes for the previous session's conferees to exit. This will give you about 20 minutes to prepare your table. Bring only enough materials for one display table and one head table. When your session has ended, quickly remove your displays so that the next group of presenters and conferees can start on time. Copies can be made for you on a first come, first serve basis. Please contact HawaiiAEYC should you require copies of your materials.
**Please realize, there is ONLY a half-hour break between conference sessions—be considerate of the next group of presenters and wrap up any sales or displays within 15 minutes of your session conclusion.
Do not remove chairs or other equipment from any meeting room.
Do not remove audiovisual equipment from nearby meeting rooms or rearrange the audiovisual equipment in your meeting room. Equipment wires and cords will be taped in place to comply with safety codes and insurance standards.
IMPORTANT NOTICE: Presenters may not, for any reason, affix posters, flip chart pages, or other materials to meeting room walls. Presenters are liable and will be billed for any damage resulting from their use of masking tape, push pins, thumbtacks, etc.
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